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Purchasing Procedures and Manual 36 <br />APPENDIX C <br />FINANCE DEPARTMENT RECORDKEEPING RESPONSIBILITIES <br />C1. The Finance Department shall maintain records of all Paper Products and Printing and <br />Writing Paper purchases. Records shall include a copy of the invoice or other <br />documentation of purchase including the dollars spent for each type of product, required <br />written certifications for recycled-content purchases, purchaser name, vendor name, quantity <br />purchased, date purchased, and recycled content, (including products that contain none), and <br />if non-Recycled-Content Paper Products and/or non-Recycled-Content Printing and Writing <br />Paper are provided, include a description of why Recycled-Content Paper Products and/or <br />Recycled-Content Printing and Writing Paper were not provided. <br /> <br />C2. The Finance Department will maintain separate account identifiers in Tyler-Munis to <br />track all required documentation related to procurement of Recovered Organic Waste <br />Products, Recycled-Content Paper Products, and Recycled-Content Printing and Writing <br />Paper and provide that coding to operating department staff to use when coding invoices. <br /> <br />C3. The Finance Department will compile an annual report on the City’s direct <br />procurement and vendor/other procurement on behalf of the City, of Recovered Organic <br />Waste Products, Recycled-Content Paper Products, and Recycled-Content Printing and <br />Writing Paper, consistent with the recordkeeping requirements contained in Title 14 of the <br />California Code of Regulations Section 18993.2 for the Annual Recovered Organic Waste <br />Product Procurement Target and Title 14 of the California Code of Regulations Section <br />18993.4 for Recycled-Content Paper Products and Recycled-Content Printing and Writing <br />Paper procurement. This report shall be made available to the City Manager or City <br />Manager’s designee for compiling the annual report to be submitted to CalRecycle (which <br />will include a description of compliance on many other SB 1383 regulatory requirements) <br />pursuant to Title 14 of the California Code of Regulations Division 7, Chapter 12, Article <br />13. <br />Page 164 of 373