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Page 4 of 6 • Providing remote monitoring of the FACP • Installing new elevator fire alarm devices • Adding monitoring to the existing fire riser and exterior backflow Staging will occur within the station's secured perimeter. Waste bin placement and contractor parking will be coordinated with Public Works and the Police Department (PD). Construction crews will access the site through the main entrance, and all personnel will undergo PD background checks. While some staff disruption may occur, no impact is expected on police services. The emergency generator and fuel station are not included in this project. Proposals Staff recommends rejecting the original proposals received under the July 16, 2025, solicitation, which yielded two non-responsive packages. Staff recommends rejecting the rebid proposals from August 20, 2025. Four proposals were received, and a bid was protested that identified a discrepancy in the evaluation criteria. The evaluation process was removed, and the project was competitively rebid. Sealed bids were received for the rebid on October 23, 2025, and publicly read out loud. Of the seven packages received, six were deemed responsive bids with all below the engineer’s estimate of $900,000. Staff recommends awarding to FE Controls Corporation with the lowest base bid of $742,826.73. The Bid Summary is detailed in Attachment 1. Schedule The Fire Alarm Retrofit project will start design investigation and documentation in January 2026, following full execution of the contract. Permit submittals are planned for March 2026. At that time, a construction schedule will be finalized with the contractor, and materials will be ordered. Mobilization is planned at the most critical OSC site in April 2026, followed by the Library and the PD buildings. Construction of the entire project is planned to be completed in October 2026. Project Management The Fire Alarm Retrofit project comprises four projects bundled into one contract, with multiple building permits requiring monitoring on overlapping schedules. Additional support is required due to the varying working hours and construction durations at each location. Staff recommends using existing on-call construction management or architectural professional support services for the Fire Alarm Retrofit project after executing the general contractor contract. The consultant will review the plans, coordinate external reviews and access, and assist in administering and inspecting the project. Fire Alarm Monitoring Upon completion of the work, it is anticipated that the City’s contracted remote fire alarm monitoring and maintenance contractor will install new monitoring devices to bring these systems in line with current City standards. Permit and Review Fees and Specialty Inspections Required permit costs and review fees by LPFD will be determined during the design of the updated fire alarm and fire sprinkler systems. It is anticipated that specialty inspection Docusign Envelope ID: 1D34CC79-5A3B-46B0-A38E-AB5F8C8EF441