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Page 2 of 6 (approximately 20 percent), included in the project's funding. BACKGROUND Staff identified the need to replace the fire alarm system at the City's Operations Service Center (OSC), which is critical to City operations and community services. The existing fire alarm system is an outdated, zoned system that is no longer in a serviceable condition. It requires the replacement of panels, alarms, horns, and other associated equipment, along with the relocation of devices to meet current standards. The OSC Fire Alarm & Notification System project, CIP No. 23457, was approved to retrofit the existing fire alarm control system and implement a site-wide communication system, enhancing the City's response to emergencies. In June 2025, CIP No. 23457 was re-approved, and the Library Fire Alarm Upgrade project, CIP No. 26386, was approved as part of the fiscal year (FY) 2025/26 – FY 2029/30 Capital Improvement Program. The Library serves the entire Pleasanton community and serves as a community cooling center. The fire alarm system was identified in 2022 as needing to be upgraded due to its age and the lack of monitoring of the fire sprinklers. Backflow preventers are required for all potable water services for cross- connection protection, and the existing backflow device serving the fire sprinkler system is located underground and must be replaced with an above-ground backflow assembly to meet current standards. Staff reviewed the scope of work needed to retrofit both fire alarm systems and prepared a single Request for Proposals (RFP) that incorporates the design and work for both locations. In an effort to reduce costs and increase efficiency, the Operations Service Center Livermore- Pleasanton Fire Department (OSC-LPFD) buildings and the Pleasanton Police Station were also added to the RFP scope of work. The RFP was published on June 13, 2025, with two pre-bid meetings scheduled. Only one responsive proposal was received by the July 16, 2025, deadline; therefore, the City rebid the RFP.The reissued RFP was published on August 2, 2025, with one additional pre-bid meeting scheduled. Four proposals were received on August 20, 2025, that did not meet city requirements.The project was rebid as a formal competitive bid and published on October 4, 2025. Sealed bids were received on October 23, 2025, and read out loud. Six responsive bids were received, ranging from $742,827 to $899,999, all of which were under the Engineer’s Estimate of $900,000. The low bid is approximately 17 percent below the estimate. DISCUSSION The Fire Alarm Retrofit Project provides a turnkey solution for upgrading four obsolete fire alarm systems at three City campuses (12 buildings and approximately 140,000 square feet). The project includes investigation, design, shop drawings, permits, installation, and testing services. Due to the specialized systems and the requirement for shop drawings, no traditional design documents were prepared. Instead, original building plans were provided to the design and construction team to develop fire alarm shop drawings for permitting and review. Operations Service Center (OSC) - 3333 Busch Road The Operations Service Center (OSC), constructed in 1991, consists of eight buildings totaling approximately 86,600 square feet. These buildings house the Public Works Department’s Docusign Envelope ID: 1D34CC79-5A3B-46B0-A38E-AB5F8C8EF441