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Utilities Capital Improvement Program (CIP) Program Management Services <br />Exhibit A – Scope of Services <br /> <br />Exhibit A – Scope of Services A-7 of 16 <br />o Preparation of City Council Staff Reports for Program Management and City staff <br />review. <br />o Administer and manage consultant (professional service) agreements and task <br />authorizations. <br />o Prepare contract amendments and change orders. <br />o Manage and approve Consultant invoices/payments. <br />o Resolution of Consultant contract issues/disputes. <br />o Lead and coordinate construction contract bid advertisements, bid openings, bid <br />reviews, selection, and construction contract award recommendations. <br />• Team leadership and management <br />o Coordinate project involvement of Program Management and City staff as <br />appropriate. <br />o Coordination and oversight of consultant(s) or other third parties during all phases. <br />o Monthly reporting (e.g., progress, schedule, budget, issues, etc.) to Program <br />Management and City. <br />o Coordinate with other City projects and operations, as needed. <br />• Quality Management <br />o Verify consultants implement quality control processes. <br />o Review design consultant deliverables and providing the primary review on behalf <br />of the City. <br />o Coordinate and facilitate reviews and workshops with technical and operational <br />staff for constructability, technical adequacy, conformance with City standards, <br />and operational continuity. <br />o Coordinate input/reviews by Program and City staff and collect all comments. <br />o Deliver a comprehensive list of all review comments to design consultants. <br />o Confirm consultants address review comments in subsequent deliverables to <br />confirm a comprehensive response. <br />o Review and verify that Consultant deliverables (e.g., design deliverables, bid <br />packages, permit applications, etc.) meet scope and contract requirements. <br />• Coordination and management of stakeholder engagement <br />o Coordinate and facilitate City Staff/O&M review workshops/meetings. <br />o Coordinate and facilitate engagement with utility companies, such as PG&E, Zone <br />7, Comcast, AT&T, etc. <br />o Coordinate and facilitate engagement with other Public Works Divisions or City <br />Departments. <br />o Coordinate and support project-related public outreach activities. <br />o Coordinate and participate in easement negotiations with property owners, if <br />applicable. <br />Docusign Envelope ID: FEFC9AF2-1478-4B9F-806B-DF97B62C9BB3