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Utilities Capital Improvement Program (CIP) Program Management Services <br />Exhibit A – Scope of Services <br /> <br />Exhibit A – Scope of Services A-9 of 16 <br />o Support CM team with coordination with City operations staff and other City <br />departments for existing facility shutdowns and/or tie ins. <br />o Support CM team with the preparation of responses to public inquiries about the <br />project(s). <br />o Inform project team of City and Program activities and decisions. <br />o Coordinate and facilitate responses to information requests from all parties. <br />o Coordinate Labor Compliance support and reviews. <br />• Meetings <br />o Lead pre-bid meeting with design consultant and construction management <br />consultant. <br />o Support preconstruction meetings lead by the CM team, which also represents the <br />official project hand-off from PM to CM. <br />o Participate in monthly project progress meetings with Program Management. <br />o Support Program Management and CM team with regular project meetings, <br />including schedule updates, risk management, progress payment, change <br />requests, and public outreach. <br />• Scope, Cost, Schedule Management and Reporting <br />o Support CM team with review, approval, and maintenance of progress payment <br />reviews and approvals; maintain contract financial data and summaries. <br />o Support CM team with baseline construction schedule review and acceptance; <br />monthly schedule update reviews; review and approval of schedule changes and <br />schedule recovery plans. <br />o Support Program Management and CM team with monthly reporting, and <br />loan/grant/bond reporting, if applicable. <br />• Change Management <br />o Support CM team to prepare and issue Field Orders; prepare and issue Requests <br />for Proposals; review Change Order Requests for entitlement and merit; review <br />and negotiate Change Order pricing; review and analyze change order schedule <br />impacts. <br />o Support CM team with tracking and management of all Change Orders; coordinate <br />with the Program Management and/or Change Control Board to review and <br />approve change requests. <br />• Quality Management <br />o Assist CM team in adjudicating quality issues. <br />o Coordinate issues with Program Management and City staff. <br />o Support coordination with engineering consultants and CM team. <br />o Support coordination of O&M manual reviews. <br />• Dispute Resolution <br />Docusign Envelope ID: FEFC9AF2-1478-4B9F-806B-DF97B62C9BB3