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Utilities Capital Improvement Program (CIP) Program Management Services <br />Exhibit A – Scope of Services <br /> <br />Exhibit A – Scope of Services A-12 of 16 <br />o Preconstruction constructability reviews during design. <br />o Support project manager with construction contract bid advertisements, bid <br />openings, bid reviews, selection, and construction contract award <br />recommendations. <br />• Meetings <br />o Support pre-bid meeting with project manager and design consultant. <br />o Weekly progress meetings and associated meeting reports. <br />o Lead preconstruction meetings, which also represents the official project hand-off <br />from PM to CM. <br />o Coordinate with Project Manager during regular project meetings to address <br />schedule updates, risk management, progress payment, change requests, and <br />public outreach. <br />• Scope, Cost, Schedule Management and Reporting <br />o Perform review of Contractor baseline and monthly schedule updates; review and <br />approval of schedule changes and schedule recovery plans. <br />o Review Contractor monthly invoices and recommend payment requests; maintain <br />contract financial data and summaries. <br />o Maintain project documents and utilize document/project management software. <br />o Support Project Manager with monthly reporting, and loan/grant/bond reporting, <br />if applicable. <br />o Ensure work is sequenced and constructed effectively to avoid schedule delays and <br />claims. <br />o Prepare cash flow reports based on the contractor(s) schedules and plot <br />contractor(s) monthly progress. <br />o Prepare Weekly Statement of Working Days Reports. <br />• Change Management <br />o Prepare and issue Field Orders; prepare and issue Requests for Proposals; review <br />Change Order Requests for entitlement and merit; review and negotiate Change <br />Order pricing; review and analyze change order schedule impacts. <br />o Conduct Time Impact Analysis reviews, if necessary. <br />o Review and evaluate potential change orders and coordinate with the Design <br />Engineer for their detailed review of cost estimates/quotations or perform <br />independent cost estimate. <br />o Processing of design change notices. <br />o Recommend course of action for contract change order requests. <br />o Tracking and management of all Change Orders; coordinate with the Project <br />Manager, Program Management, and/or Change Control Board to review and <br />approve change requests. <br />Docusign Envelope ID: FEFC9AF2-1478-4B9F-806B-DF97B62C9BB3