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Page 1 of 3 <br />Item #4 <br /> CITY COUNCIL AGENDA REPORT <br /> <br />March 17, 2026 <br />Community and Economic Development <br /> <br />TITLE: AUTHORIZE THE CITY MANAGER TO EXECUTE A REIMBURSEMENT <br />AGREEMENT WITH UNION PACIFIC RAILROAD COMPANY FOR STAFF TIME <br />ASSOCIATED WITH THE DESIGN REVIEW OF THE PROPOSED QUIET ZONE, <br />AND APPROVE THE BUDGET AMENDMENT ALLOCATING $50,000 FROM <br />FUND 201 TO THE QUIET ZONE FEASIBILITY STUDY PROJECT (CIP NO. <br />26510), TO FUND THE AGREEMENT <br /> <br />SUMMARY <br />The City initiated the Quiet Zone review process in January 2026. Critical steps in establishing <br />a quiet zone include initiating review and obtaining approval from the Union Pacific Railroad <br />(UPRR). UPRR requires local agencies requesting the establishment of a quiet zone to enter <br />into a reimbursement agreement for the Union Pacific staff review time. The attached <br />reimbursement agreement identifies five crossings to be reviewed, with an estimated cost of <br />$10,000 per crossing, for a total reimbursement estimate of $50,000. <br /> <br />RECOMMENDATION <br />Staff recommends that the City Council approve and authorize the City Manager to execute <br />the attached Reimbursement Agreement with Union Pacific Railroad and approve the budget <br />amendment to allocate $50,000 from Fund 201 (Miscellaneous CIP Projects) to the Quiet Zone <br />Feasibility Study Capital Improvement Project (20130110-430101-26510) to fund the <br />Agreement. <br /> <br />BACKGROUND <br />City Council approved the creation of the Quiet Zone Feasibility Study Capital Improvement <br />Project (CIP No. 26510) in August 2025 and awarded the design contract to Kimley-Horn in <br />December 2025. As noted in the 2025 staff reports, the critical steps for the establishment of a <br />Quiet Zone are: <br />1. Quiet Zone Preliminary Analysis <br />2. Concept Development (15% design) <br />3. Stakeholder Engagement <br />4. City Council Review and Approval of design concept <br />5. Final Design <br />6. Permitting and Approvals <br />Kimley-Horn has requested a field review meeting with the stakeholders (Task #3) to begin the <br />engagement process. A key stakeholder is Union Pacific Railroad (UPRR). UPRR has agreed <br />to the meeting, tentatively scheduled for April 2026. <br /> <br />DISCUSSION <br />Implementation of a quiet zone is a multistep process that involves consultation and <br />Page 59 of 242