CITY COUNCIL REGLAR MEETING AGENDA PACKET 6-16-26

Page 6 of 7 2. Commission & Committee Chair/Vice Chair Training Curriculum Staff has also developed a robust training curriculum for new and returning commission chairs and vice chairs. Delivered as a two-hour workshop, the curriculum covers: • Roles, responsibilities, and time commitments (including chair and vice chair duties) • Brown Act compliance and serial communication restrictions • Meeting facilitation and conflict resolution (Chairs/Vice Chairs) • Communication standards with staff and Council • Professional conduct and etiquette, including social media guidelines • Equity and community perspective • City governance, strategic plan alignment, and budget cycle 3. Commission Liaison Staff Training Curriculum Staff has developed a parallel training curriculum for City staff serving as commission liaisons. This two-hour workshop covers governance structure, Brown Act compliance, agenda development in partnership with commission chairs, staff report preparation, meeting facilitation support, and effective management of volunteer commissioner relationships. An initial training session will be conducted for all current liaisons to establish organizational consistency, followed by annual training for incoming liaisons. For Future Consideration: Update Commission and Committee Accountability Protocols Accountability protocols set consistent standards for all commission and committee members. Staff recommends consideration of the following accountability protocols: • City Council Liaison Program: Each commission will be assigned a City Council Member liaison, appointed annually by the Mayor, to serve as the primary point of contact and escalation resource between the commission and the City Council. • Three-Step Issue Escalation Process: A structured process for addressing concerns related to attendance, conduct, or participation — beginning with an informal staff liaison call, progressing to formal written notice, and culminating in Council Liaison/Mayoral intervention if needed. • Attendance Policy: Clarifying and establishing attendance thresholds. • Commissioner Handbook, Code of Conduct Update: Standards covering integrity and impartiality, respect and civility, confidentiality, role clarity, social media conduct, and compliance with the Brown Act and applicable law. Staff will develop more detailed outlines of these protocols, or a selection of them, for review by the City Council at a future date. Staff will also review any recommendations regarding these commissions from the citywide organizational assessment as part of the broader conversation regarding staffing and priorities Page 18 of 443