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4 <br /> <br />duties of the commission. <br />C. The following procedures shall apply to termination of office as a result of <br />absences from commission meetings: <br />1. At the end of each six twelve-month period, the secretary of the <br />commission shall report the attendance record of each member of the <br />commission to the city manager, who shall transmit the record to the city <br />council. <br />2. The city manager shall notify, in writing, any commissioner who has been <br />absent more than one-thirdquarter or more of regular meetings during the <br />course of a twelve-month period and request that the commissioner <br />submit, in writing, to the city council the reasons for the absences. <br />3. The city council shall determine if the commissioner’s reasons for the <br />absences were justified. If the city council determines that the reasons for <br />the failure of the member to attend the meetings in question were not <br />justified, the city council shall terminate the term of office of the <br />commissioner and declare the office vacant. <br />4. If the city council declares such office vacant, the city clerk shall notify the <br />commissioner that the commissioner’s term has been officially terminated. <br /> <br />Amends § 2.39.080 Meetings, section A, as follows: <br /> <br />§ 2.39.080 Meetings. <br />A. The commission shall meet on a monthly basis at a predetermined time and <br />place, but shall meet at least six times each calendar yearat least four times per <br />calendar year at a predetermined time and place. <br />B. Special meetings may be called by the chairperson or by a majority of the <br />commissioners, the city manager, and/or the city council, provided written notice <br />is given 48 hours in advance of the special meeting to the following: each <br />commissioner, local newspapers of general circulation, and anyone filing written <br />request for notice with the city clerk. Notice of meetings shall comply in all <br />respects with section 54950 et seq., of the government code, known commonly <br />as the Ralph M. Brown act. <br />C. All meetings shall be open to the public and shall follow a prepared agenda. <br />Minutes of all meetings shall be kept and filed with the city clerk. <br />D. Four commissioners allowed to vote need to be present to constitute a quorum <br />and a vote to approve or deny shall only occur upon a majority vote of the <br />commissioners present who are allowed to vote. <br /> <br /> <br />Page 23 of 443