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FINANCIAL STATEMENT <br />No additional funding is needed to approve these consultant agreements. Funding for <br />these contracts is budgeted under each individual Capital Improvement Program (CIP) <br />project and each renovation project budget approved by the City Council. <br />BACKGROUND <br />The City has an ongoing need for general architectural services. The types of services <br />needed may include, butare not limited to, general consulting,peerreview, architectural <br />services, plan checking, Capital Improvement Program project design, providing <br />architectural recommendations foremergencies, computer or manual drafting,and other <br />tasks associated with public works infrastructure design, construction, and/or operation <br />as assigned and directed by the City Engineer. These firms will provide architectural <br />services for various city capital improvements. Since this is a varied and ongoing need, <br />the City has found the best mechanism to acquire these services is through the use of <br />on-call" agreements. <br />In June 2018, the City awarded three-year professional services agreements to <br />Interactive Resources, Inc. Dahlin Group, Inc., and Perkins Eastman Architects, DPC <br />for on-call general architectural services. The current agreements were extended for <br />one year in June 2021, and again in June 2022, and expire on June 30, 2023. To <br />ensure these types of services are readily available when needed, staff advertised a <br />Request for Qualifications (RFQ) package in January 2023. The RFQ described the <br />type of work needed, indicated thatthe City would be seeking multiple firms to perform <br />the work, and indicated intention to enter into a three-year on-call professional services <br />agreement with work assigned as needed. <br />DISCUSSION <br />Five general architectural firms submitted SOQs in response to the request. City <br />Engineering and Support Services staff reviewed the SOQs and invited all five firms for <br />interviews. A panel of three city staff members familiarwith project needs and types of <br />services conducted interviews with the five firms: <br />1. AC Martin, Inc. <br />2. Dahlin Group, Inc. <br />3. Interactive Resources, Inc. <br />4. LCA Architects, Inc. <br />5. Nelson <br />Based on ratings of the SOQs, interviews, and reference inquiries, staff recommends <br />awarding professional services agreements to three firms: Interactive Resources, Inc., <br />LCA Architects, Inc., and AC Martin, Inc. (see Attachments 1, 2 and 3, respectively). <br />Staff believes these three firms are the most qualified to provide the required general <br />architectural services for 2023 —2026. <br />The term of the on-call agreement is for three years with the option of two additional <br />one-year extensions. <br />Page 2 of 3 <br />Docusign Envelope ID: 2D99A351-E158-8CDD-82A2-689CA4821DAD