NBS GOVERNMENT FINANCE GROUP (#2027145)

Page 3 TASK 3: FACILITATED DATA COLLECTION Work directly with the City’s project team to collect organizational, workload, and time-on-task data needed to calculate the cost of supporting special events. Building on the event case studies developed in 2024, we will ask staff to confirm the time required for representative event types and tiers, and explore tracking tools that streamline data collection. We will develop data collection materials, track progress weekly, and enter data into the fee model to ensure the cost-of-service analysis is defensible and reasonable. TASK 4: COST OF SERVICE ANALYSIS Determine the total estimated and reasonable annual cost of supporting special events for each department involved (Police, Public Works, and Parks and Recreation. The analysis will reflect all identifiable costs, such as: • Direct Costs: Costs directly identifiable to the provision of a service, e.g., salaries and benefits for “hands on” activities such as processing, review, field inspection, etc. • Indirect Costs: Applicable support costs for supervision, management, and administrative support as defined by the City’s organizational structure and/or the City’s annual Cost Allocation Plan.1 Calculate fully burdened hourly rates for each department involved in supporting special events, applying the methodology confirmed with City staff in 2024 and adding event-specific costs where directly attributable. Multiply the fully burdened hourly rates by the time estimates gathered in Task 3 to compute the full cost of each individual fee for service activity. The full cost of service defined by NBS serves as the analytically justified maximum amount that may be recovered through a user/regulatory fee adopted by the City Council. TASK 5. DRAFT REVIEW AND REVISION Meet the City’s project team to the outcomes of the analysis. Drafts will detail all the assumptions and data utilized to calculate results as well as a comparison of each fee’s cost recovery performance. Determine any necessary refinements to core assumptions, revise the fee model, and finalize the cost-of- service analysis. This task represents one planned iteration of the analytical work products. Obtain each department’s final sign off on fee models. TASK 6. FEE COMPARISON Policy makers often desire a comparison of fee amounts to neighboring jurisdictions. Presence of a comparison will ensure a smoother implementation process and provide a sense of the “market” rate for various services. We will utilize our expertise to compare similar user fees and charges in up to five (5) neighboring and comparable communities. A list of communities will be selected and approved by City staff. We will download the respective fee schedules from the Internet or make a reasonable attempt to 1 NBS will utilize the CAP model recently developed for the City. Docusign Envelope ID: 5A22DDB0-8F35-8DA7-804D-7A868DD13134Docusign Envelope ID: F111E3DB-87BF-83BA-82F6-49452934899E