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1. the employee shall do so on his/her own time in hi~/her own car. <br /> 2. the City will reimburse the employee the lessor of the mileage rate to and from <br /> the site or the amount that the airline coach fare would have been as determined <br /> by the Director of Finance. <br /> 3. no reimbursement will be made for other mileage or other expenses incurred <br /> during the trip. <br /> <br />B. Ovemi_~.ht Lodgin~ Verbs Commuter Travel Expe_ns~, The emnlovee will commute <br /> when the site is within 55 miles (one-way) drivin5 distance from the closer of the City <br /> of Pleasanton or the employee's home, or located within the following counties: <br /> <br /> City Councilmembers are exempt from this distance test. <br /> <br /> City Commissioners are exempt from the distance test when attending their annual <br /> budgeted meeting. <br /> <br /> ® Alameda County <br /> · Contra Costa County <br /> · City and County of San Francisco <br /> · Santa Clara County <br /> <br /> Exceptions may be made on a case-by-case basis with the approval of the City Manager. <br /> When requesting an exception, Form No. T-3 must be completed and a memo from the <br /> Department Head submitted detailing the reason for the exception. <br /> <br />C. Extended Stay. For extended stay (exceeding one week) a depa_rmlent head may <br /> authorize, subject to City Manager approval, the use of an employee's vehicle with <br /> reimbursement for mileage to/from the site and other work related uses. For example: <br /> A police recruit attending the academy may be authorized to use his/her own vehicle to <br /> travel to the lodging site and for daily trips to and from the training site. <br /> <br /> Every four weeks, the employee may be authorized by his/her deparunent head for one <br /> trip home, reimbursable in accordance with the same guidelines. <br /> <br />D. Lodging. The City will pay in advance or reimburse the employee for the conference <br /> registration fee, and the standard single room rate. Whenever possible, the employee <br /> should stay at or very near the conference site. <br /> <br /> Whenever possible, lodging should be fire sprinklered. <br /> <br />E. Meals. The City will reimburse employees for meals when receipts are presented with <br /> a direct payment claim. Maximum allowance with receipts is per Appendix A. Requests <br /> for reimbursement without receipts will be reviewed by the City Manager for payment. <br /> <br />F. Meals In Transit. The City will only reimburse for meals while the employee is <br /> traveling to a conference site if the employee is unable to eat within two hours of his/her <br /> normal meal time. Receipts must be presented. <br /> <br /> B-3 <br /> <br /> <br />